OSHA Announces Clarifications to the Injury and Illness Recordkeeping and Reporting Rule

On October 19th, OSHA published new guidance to clarify its injury and illness recordkeeping and reporting rule.  The guidance clarifies the agency's position relating to post-incident drug testing in the context of employer discouragement of or retaliation for employee injury and illness reporting.

The new guidance is more likely than the agency's previous position to not overly restrict many construction companies' existing policies regarding employee post-incident drug testing.  However, OSHA notes that drug testing employees whose injury could not possibly have arisen from any particular incident, like muscular skeletal disorders (e.g., tendonitis), would likely violate the rule. Additionally, the agency further clarifies that OSHA will not issue citations under the rule for post-incident drug testing conducted in accordance with state workers' compensation laws, whether drug testing under the law is mandatory or voluntary.

When OSHA first published, in May, its intent to provide greater scrutiny of mandatory, post-incident drug testing programs, the agency noted two items:

  • That employer drug testing policies should limit post-incident drug testing to situations in which employee drug use is likely to have contributed to the incident.
  • That employers need not specifically suspect drug use before testing, but there should be a reasonable possibility that drug use by the reporting employee was a contributing factor to the reported injury or illness for an employer to require drug testing.

This approach was deeply concerning, as OSHA seemingly set two different and difficult to distinguish and prove standards (likely to have contributed and reasonably possibility) concerning when employers could execute post-incent drug tests in accordance with this rule.

In its new guidance, OSHA recalibrates those previous statements. Now, when an employer conducts post-incident drug testing in the confines of illness and injury reporting, OSHA will evaluate:

  • Whether the employer had a reasonable basis for concluding that drug use could have contributed to the injury or illness;
  • Whether other employees involved in the incident that caused the injury or illness were also tested; and
  • Whether the employer has a heightened interest in determining if drug use could have contributed to the injury or illness due the hazardousness of the work being performed when the injury or illness occurred.

Lastly, OSHA provides further clarity to the extent to which its rule does not apply when employers conduct drug tests in accordance with state workers' compensation laws. OSHA notes in several examples that where an employer drug tests employees to receive a reduction in its workers compensation premiums under, for example, the state's voluntary Drug-Free Workplace program, that drug testing does not violate the OSHA injury and illness recordkeeping and reporting rule.

The anti-retaliation provisions, which cover the drug testing issues within the rule, go into effect on December 1, 2016.

To read more on the rule, click here.